Privacy Policy

1. Who We Are

The Nayrah Awards is operated by Elva Global Ltd, registered in England & Wales (Company No. 16817561). In this Privacy Policy, "we", "us" and "our" refer to Elva Global Ltd.

Elva Global Ltd is registered with the Information Commissioner's Office (ICO) as a data controller. ICO Registration Number: [PENDING - ADD BEFORE LAUNCH]

For any questions about how we handle your personal data, please contact us at: info@nayrah.co.uk

2. What Information We Collect

We may collect the following personal data when you interact with the Nayrah Awards website or submit a nomination:

• Full name, email address, and telephone number (nominator and/or nominee)
• Organisation name and job title
• Location (city/region)
• Nomination statements and supporting evidence you provide
• Any documents or links you upload or share in connection with a nomination
• Sponsorship or ticket enquiry information
• Website usage data collected automatically (e.g. pages visited, browser type)

3. How We Use Your Information

We use personal data collected through this website for the following purposes:

• To process and evaluate award nominations
• To communicate with nominators and nominees regarding the awards process
• To manage ticket and sponsorship enquiries
• To promote the Nayrah Awards and recognise winners (with consent where required)
• To comply with our legal obligations
• To improve our website and services

We will not sell, rent, or share your personal data with third parties for marketing purposes without your explicit consent.

4. Legal Basis for Processing

We process your personal data on the following lawful bases under the UK GDPR:

• Consent: where you have given us clear consent to process your data (e.g. by completing and submitting a nomination form)
• Legitimate interests: for operating the awards programme and communicating with participants
• Legal obligation: where we are required to process data to comply with applicable law

5. Data Sharing

We may share personal data with:

• Our independent judging panel, solely for the purposes of evaluating nominations
• Moose Technologies, who develop and manage this website on our behalf and act as a data processor under a data processing agreement with Elva Global Ltd. Moose Technologies is independently registered with the ICO.
• Other service providers who assist with running the awards (e.g. email delivery, event management), who are bound by confidentiality obligations
• Regulatory or law enforcement bodies where required by law

All third parties with whom we share data are required to handle it in accordance with applicable data protection law. Elva Global Ltd remains the data controller and is responsible for all personal data collected through this website.

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected. Nomination data will generally be retained for the duration of the awards cycle and for a reasonable period thereafter for record-keeping purposes. You may request deletion of your data at any time (see Section 8).

7. Cookies

Our website may use cookies and similar tracking technologies to improve your browsing experience and analyse website traffic. By continuing to use our website, you consent to our use of cookies in accordance with this policy. You can disable cookies in your browser settings at any time, though this may affect the functionality of certain parts of the site.

8. Your Rights

Under UK data protection law, you have the following rights in relation to your personal data:

• Right of access: request a copy of the personal data we hold about you
• Right to rectification: request correction of inaccurate or incomplete data
• Right to erasure: request deletion of your personal data
• Right to restrict processing: request that we limit how we use your data
• Right to data portability: receive your data in a portable format
• Right to object: object to processing based on legitimate interests
• Right to withdraw consent: where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact us at info@nayrah.co.uk. We will respond within 30 days. If you are unhappy with how we handle your request, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

9. Security

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. However, no method of internet transmission is completely secure, and we cannot guarantee absolute security.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this page periodically.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact:

Elva Global Ltd
Email: info@nayrah.co.uk